Reopening Plan for the Assessment & Evaluation Program
October 14 Reopening Plan
Detailed Reopening Plan for Assessment & Evaluation 10/14/20 Final Draft (18 pages) (PDF)
(accessible version in progress, available upon request)
(accessible version in progress, available upon request)
Final Reopening Plan
Detailed Reopening Plan for Assessment & Evaluation 8/15/20 Final Draft (19 pages) (PDF)
(accessible version in progress, available upon request)
(accessible version in progress, available upon request)
Draft 2
Detailed Reopening Plan for Assessment & Evaluation 8/4/20 Draft (19 pages) (PDF)
(accessible version in progress, available upon request)
(accessible version in progress, available upon request)
Assessment and Evaluation Fall 2020 Reopening Overview
DRAFT v2
We are excited to share our updated plans for reopening our school this fall. In this document, you will find information about our plans for opening schools safely and equitably.
This plan was developed using guidance from the Oregon Department of Education, the Oregon Health Authority, the Centers for Disease Control and Prevention, the Multnomah County Health Department, and MESD School Health Services.
Looking to reopen, our goals are to:
Question: What is included in your plan?
Our plan takes into account eight main areas for reopening. These areas include (1) public health protocols, (2) facilities and school operations, (3) response to outbreak, (4) equity, (5) instruction, (6) family and community engagement, (7) mental, social and emotional health, and (8) staffing and personnel.
Question: Where can I access the draft reopening plan?
https://www.multnomahesd.org/uploads/1/2/0/2/120251715/a_e_blueprint_d2.pdf
The current draft version has been updated since our last published version to take into account the feedback we have received from staff, families, and community members. It also reflects updated guidance from ODE. We continue to welcome your feedback and will use it to update this plan again before our final plan is released on August 17, 2020.
Question: What is different about this plan from the one released in July?
Since our last draft, we have gathered input from more stakeholders: staff, students, parents, connected adults and community partners. We received feedback from personalized phone calls, Zoom focus groups and email. Based on that feedback we have updated the instructional schedule to reduce cohort sizes when we transition to hybrid learning.
We have also incorporated updated guidance from the Oregon Department of Education and the Oregon Health Authority, including mandatory face coverings and the more detailed health metric requirements for transitioning to in-person instruction.
Question: When will I know if students will be back in person or continue with distance learning?
On July 28, 2020, the Oregon Department of Education released updated guidance in coordination with the Oregon Health Authority and the Oregon Governor’s office. This guidance provides specific state- and county-wide metric requirements for in-person and/or hybrid instruction to occur. Until those metrics are met on a regional and state level, by necessity, we will provide instruction using a comprehensive distance learning model. This means that we will begin the school year on September 8 in a distance learning model.
When OHA and ODE requirements are met in Multnomah County and Oregon, we will reach out directly to families and stakeholders through email, Facebook, and our website to develop a timeline for shifting to a hybrid/in-person instructional model. At this point, based on the current county metrics, we do not anticipate shifting to hybrid until after the first of November.
This plan remains tentative as we continue to monitor conditions and listen to feedback.
Question: Will distance learning look the same as it did last spring?
Our distance learning model will be loosely based on the model developed last spring but with an increased alignment to standards, additional depth of instructional strategies and lessons, a greater focus on equity, and additional support for families and students. Information about our spring distance learning model is available in the MESD Distance Learning and Support document.
We are collaborating with our staff, students, families, community partners, and technology support staff to fully address the needs of our students using the distance-learning model and will be able to provide more details when we release our finalized plan. This plan will be available on Aug. 17.
Question: Will you be able to meet the individualized needs of students with IEPs?
Yes. Our special education team will work with families and students, and the student’s IEP team, to ensure that the student is provided with FAPE in the least restrictive environment possible, in accordance with the student’s IEP.
Question: How will you keep students and staff safe? Will the adults and students be required to wear masks?
Health and Safety are our priority. To maximize the safety of students and staff we will begin the year using a distance learning model. We continue to monitor and follow guidance from our health partners to best determine how and when we transition to hybrid/in person. At minimum we anticipate the following safety measures will be implemented when we have in person interactions.
Question: What is the process if a student or staff member becomes sick with COVID-19? How will I be informed?
Our school/program works closely with MESD School Health Services to respond to all communicable disease cases. School staff will contact the SHS Nurse Consultant who will determine the extent of potential exposure and the needed response. The Nurse Consultant will coordinate with the local health authority as necessary. If it is determined that exposure was possible, communication will be sent to the appropriate school community members.
Question: What if a student becomes sick at home? How do we communicate with the school?
A&E is located inside of the Donald E. Long complex and only serves students residing at the Donald E. Long complex; therefore, the A&E facility staff will directly communicate with our school staff in the event that a student becomes sick. The A&E Program staff will follow their site procedures regarding monitoring and quarantining.
Question: Will there be opportunities for parents and guardians to learn how to navigate the devices for home learning? When will those take place?
Yes. We will be hosting multiple sessions beginning in late August. We will communicate with families about those sessions through Facebook, our website, and email.
Question: What are you doing to ensure equitable access for all students, including those who are Black, Indigenous, a Student of Color and/or LGBTQIA+, to the full range of educational services and quality instruction?
We are using the agency Equity Lens to support conversations and decision making as we develop and implement our plans.This lens supports our work in asking questions about people, place, power, process and plan, so we can act in a manner that maximizes diversity, inclusion, and equity.
We have also initiated and engaged in dialogue with students, parents, and community partners — culturally specific organizations, tribal liaisons, and community service organizations — to develop plans that are inclusive and responsive to the needs of our diverse students. Our hope and goal is to maintain, and further strengthen, our partnership with culturally diverse and inclusive partners as we endeavor to provide high-quality and responsive services.
Question: I have additional questions about plans for reopening schools, who do I contact?
Christine Otto
Principal
503-257-1759
cotto@mesd.k12.or.us
DRAFT v2
We are excited to share our updated plans for reopening our school this fall. In this document, you will find information about our plans for opening schools safely and equitably.
This plan was developed using guidance from the Oregon Department of Education, the Oregon Health Authority, the Centers for Disease Control and Prevention, the Multnomah County Health Department, and MESD School Health Services.
Looking to reopen, our goals are to:
- Maximize the health and safety of all our students and staff, including those identified as medically at risk;
- Ensure equitable access for all students, including those who are Black, Indigenous, a student of color and/or LGBTQIA+, to the full range of educational services and quality instruction; and
- Provide individualized, specially designed instruction to all students in accordance with their learning needs.
Question: What is included in your plan?
Our plan takes into account eight main areas for reopening. These areas include (1) public health protocols, (2) facilities and school operations, (3) response to outbreak, (4) equity, (5) instruction, (6) family and community engagement, (7) mental, social and emotional health, and (8) staffing and personnel.
Question: Where can I access the draft reopening plan?
https://www.multnomahesd.org/uploads/1/2/0/2/120251715/a_e_blueprint_d2.pdf
The current draft version has been updated since our last published version to take into account the feedback we have received from staff, families, and community members. It also reflects updated guidance from ODE. We continue to welcome your feedback and will use it to update this plan again before our final plan is released on August 17, 2020.
Question: What is different about this plan from the one released in July?
Since our last draft, we have gathered input from more stakeholders: staff, students, parents, connected adults and community partners. We received feedback from personalized phone calls, Zoom focus groups and email. Based on that feedback we have updated the instructional schedule to reduce cohort sizes when we transition to hybrid learning.
We have also incorporated updated guidance from the Oregon Department of Education and the Oregon Health Authority, including mandatory face coverings and the more detailed health metric requirements for transitioning to in-person instruction.
Question: When will I know if students will be back in person or continue with distance learning?
On July 28, 2020, the Oregon Department of Education released updated guidance in coordination with the Oregon Health Authority and the Oregon Governor’s office. This guidance provides specific state- and county-wide metric requirements for in-person and/or hybrid instruction to occur. Until those metrics are met on a regional and state level, by necessity, we will provide instruction using a comprehensive distance learning model. This means that we will begin the school year on September 8 in a distance learning model.
When OHA and ODE requirements are met in Multnomah County and Oregon, we will reach out directly to families and stakeholders through email, Facebook, and our website to develop a timeline for shifting to a hybrid/in-person instructional model. At this point, based on the current county metrics, we do not anticipate shifting to hybrid until after the first of November.
This plan remains tentative as we continue to monitor conditions and listen to feedback.
Question: Will distance learning look the same as it did last spring?
Our distance learning model will be loosely based on the model developed last spring but with an increased alignment to standards, additional depth of instructional strategies and lessons, a greater focus on equity, and additional support for families and students. Information about our spring distance learning model is available in the MESD Distance Learning and Support document.
We are collaborating with our staff, students, families, community partners, and technology support staff to fully address the needs of our students using the distance-learning model and will be able to provide more details when we release our finalized plan. This plan will be available on Aug. 17.
Question: Will you be able to meet the individualized needs of students with IEPs?
Yes. Our special education team will work with families and students, and the student’s IEP team, to ensure that the student is provided with FAPE in the least restrictive environment possible, in accordance with the student’s IEP.
Question: How will you keep students and staff safe? Will the adults and students be required to wear masks?
Health and Safety are our priority. To maximize the safety of students and staff we will begin the year using a distance learning model. We continue to monitor and follow guidance from our health partners to best determine how and when we transition to hybrid/in person. At minimum we anticipate the following safety measures will be implemented when we have in person interactions.
- All staff will be required to wear face coverings. Masks will be provided.
- All students will be required to wear masks, except when medically not appropriate. Masks will be provided.
- All staff and students will practice recommended hand hygiene.
- Staff will clean all high touch-point surfaces before school and on a schedule multiple times throughout the day.
- Physical distancing (6 feet or more) will be maintained to the greatest extent possible.
Question: What is the process if a student or staff member becomes sick with COVID-19? How will I be informed?
Our school/program works closely with MESD School Health Services to respond to all communicable disease cases. School staff will contact the SHS Nurse Consultant who will determine the extent of potential exposure and the needed response. The Nurse Consultant will coordinate with the local health authority as necessary. If it is determined that exposure was possible, communication will be sent to the appropriate school community members.
Question: What if a student becomes sick at home? How do we communicate with the school?
A&E is located inside of the Donald E. Long complex and only serves students residing at the Donald E. Long complex; therefore, the A&E facility staff will directly communicate with our school staff in the event that a student becomes sick. The A&E Program staff will follow their site procedures regarding monitoring and quarantining.
Question: Will there be opportunities for parents and guardians to learn how to navigate the devices for home learning? When will those take place?
Yes. We will be hosting multiple sessions beginning in late August. We will communicate with families about those sessions through Facebook, our website, and email.
Question: What are you doing to ensure equitable access for all students, including those who are Black, Indigenous, a Student of Color and/or LGBTQIA+, to the full range of educational services and quality instruction?
We are using the agency Equity Lens to support conversations and decision making as we develop and implement our plans.This lens supports our work in asking questions about people, place, power, process and plan, so we can act in a manner that maximizes diversity, inclusion, and equity.
We have also initiated and engaged in dialogue with students, parents, and community partners — culturally specific organizations, tribal liaisons, and community service organizations — to develop plans that are inclusive and responsive to the needs of our diverse students. Our hope and goal is to maintain, and further strengthen, our partnership with culturally diverse and inclusive partners as we endeavor to provide high-quality and responsive services.
Question: I have additional questions about plans for reopening schools, who do I contact?
Christine Otto
Principal
503-257-1759
cotto@mesd.k12.or.us
Feedback for Draft 1
How We Connected with Families and Staff
We reached out to families and staff to receive feedback on our Draft 1 Reopening Plan. This is how we connected with them to receive their input on our initial plan.
Once the Draft 1 Reopening Blueprint Plan was ready, the school sent the Draft 1 Plan and a feedback survey to all staff via email. The program also posted the Draft 1 Plan and feedback survey to the program webpage.
Feedback Survey
The Draft 1 Reopening Plan Survey was open from July 13 to July 20 and asked the following questions:
School Reopening Feedback - Round 1
No feedback was received via the survey sent.
We reached out to families and staff to receive feedback on our Draft 1 Reopening Plan. This is how we connected with them to receive their input on our initial plan.
Once the Draft 1 Reopening Blueprint Plan was ready, the school sent the Draft 1 Plan and a feedback survey to all staff via email. The program also posted the Draft 1 Plan and feedback survey to the program webpage.
Feedback Survey
The Draft 1 Reopening Plan Survey was open from July 13 to July 20 and asked the following questions:
- I want to provide feedback about... / Quiero proporcionar comentarios sobre…
— [Choose school, program or site] - I am a... / Soy un...
— Student / Estudiante
— Parent or guardian of a student / Padre o tutor de un estudiante
— MESD employee / Empleado de MESD
— Community member / Miembro de la comunidad
— Representative of a community group / Representante de un grupo comunitario - Please tell us if you agree with the following statements. / Marca si está de acuerdo con las siguientes declaraciones.
— The plan promotes the safety of students. / El plan promueve la seguridad de los estudiantes.
— The plan promotes the safety of staff. / El plan promueve la seguridad del personel.
— The plan promotes student learning. / El plan promueve el aprendizaje de los estudiantes.
— Overall, the plan is clear to me. / En general, el plan es claro para mí. - I still have questions about... / Todavia tengo preguntas sobre...
- I am concerned about... / Estoy preocupado por... I appreciate... / Yo aprecio..
- Additional comments / Comentarios adicionales
- Gender identity (optional) / Identidad de género (opcional)
— Male / Hombre
— Female / Mujer
— Non-binary / Género no binario - Race (optional) / Raza (opcional)
— American Indian / Alaskan Native / Indegena Americano / Nativo de Alaska
— Asian / Asiático
— Black / African American / Afroamericano
— Hispanic / Latinx / Hispano / Latino
— Middle Eastern / North African / De Medio Oriente / Norte de África
— Native Hawaiian / Pacific Islander / Hawaiano Nativo / Isleño del Pacífico
— Two or more / Dos o mas
— White / Blanco - Would you like us to follow up with you? / ¿Quieres que te hagamos un seguimiento?
— If so, please fill out some or all of following, otherwise, leave blank. / Si es así, complete algunos o todos los siguientes, de lo contrario, deje en blanco. - Name / Nombre
- E-mail address / Dirección de correo electrónico
- Phone number / Número de teléfono
- Do you require a language other than English? Please specify. / ¿Requiere un idioma diferente al inglés? Por favor especifica.
School Reopening Feedback - Round 1
No feedback was received via the survey sent.
Draft 1
Detailed Reopening Plan for Assessment & Evaluation 7/8/20 Draft (18 pages) (PDF)
(accessible version in progress, available upon request)
(accessible version in progress, available upon request)
Assessment and Evaluation (A&E) Fall 2020 Reopening Overview
DRAFT v1
We are excited to share our initial plans for reopening the Assessment and Evaluation Program this fall. In this document, you will find information about our initial plan to safely reopen using a hybrid instructional model. This plan was developed using guidance from the Oregon Department of Education, the Oregon Health Authority, the Centers for Disease Control, Multnomah County Health Department, and MESD School Health Services.
Looking to reopen, our goals are to:
Question: What is included in your plan?
Our plan takes into account eight main areas for reopening. These areas include (1) public health protocols, (2) facilities and school operations, (3) response to outbreak, (4) equity, (5) instruction, (6) family and community engagement, (7) mental, social and emotional health, and (8) staffing and personnel.
Question: When will I know if students will be back in person or continue with distance learning?
We are planning to provide a hybrid learning model with a mixture of online and in person instruction. This plan remains tentative as we continue to monitor conditions and listen to feedback. A final decision will be made by August 15, 2020.
Question: Where can I access the initial reopening plan draft?
Detailed Reopening Plan for Assessment & Evaluation 7/8/20 Draft (18 pages) (PDF)
We will be updating this plan based on feedback from stakeholders like you and as additional guidance is released. Our next scheduled update will be posted on August 3, 2020, and we will ask for additional feedback. Our final update will be available on August 15, 2020.
Question: How will you keep students and staff safe? Will the adults and students be required to wear masks?
Health and Safety are our priority.
Question: What is the process if a student or staff member becomes sick with COVID-19? How will I be informed?
Our program works closely with MESD School Health Services (SHS) to respond to all communicable disease cases. School staff will contact Multnomah County Corrections Health Department and the SHS Nurse Consultant who will collaboratively determine the extent of potential exposure and the needed response. The Nurse Consultant will coordinate with the local health authority as necessary. If it is determined that exposure was possible, communication will be sent to the appropriate school community members.
Question: What if a student becomes sick at home? How do we communicate with the school?
A&E is located inside of the Donald E. Long complex and only serves students residing at the Donald E. Long complex; therefore, the A&E facility staff will directly communicate with our school staff in the event that a student becomes sick. The A&E Program staff will follow their site procedures regarding monitoring and quarantining.
Question: Will students be penalized for not attending school in person?
No. We will work with the facility, families, care providers and students to develop plans to provide remote learning options on an as-needed basis.
Question: What if I do not feel comfortable with my student attending a school site? Can I have online distance learning full-time as an option?
All instruction is provided inside of the Donald E. Long complex. Depending on student and facility needs, we will provide a distance learning option. Please contact Christine Otto, A&E Program Principal, at 503-257-1759 or cotto@mesd.k12.or.us to discuss options.
Question: Will you be able to meet the individualized needs of students with IEPs?
Yes. Our special education team will work with families and students and the student’s IEP team to ensure that the student is provided with FAPE in the least restrictive environment possible, in accordance with the student’s IEP.
Question: Will there be opportunities for parents and guardians to learn how to navigate the devices for home learning? When will those take place?
Yes. We will be hosting multiple sessions beginning in late August. We will communicate with families about those sessions through the MESD website.
Question: I have additional questions about plans for reopening schools, who do I contact?
Christine Otto, Principal
Phone: 503-257-1759
Email: cotto@mesd.k12.or.us
DRAFT v1
We are excited to share our initial plans for reopening the Assessment and Evaluation Program this fall. In this document, you will find information about our initial plan to safely reopen using a hybrid instructional model. This plan was developed using guidance from the Oregon Department of Education, the Oregon Health Authority, the Centers for Disease Control, Multnomah County Health Department, and MESD School Health Services.
Looking to reopen, our goals are to:
- Maximize the health and safety of all our students and staff, including those identified as medically at risk;
- Ensure equitable access for all students, including those who are Black, Indigenous, a student of color and/or LGBTQIA+, to the full range of educational services and quality instruction; and
- Provide individualized, specially designed instruction to all students in accordance with their learning needs.
Question: What is included in your plan?
Our plan takes into account eight main areas for reopening. These areas include (1) public health protocols, (2) facilities and school operations, (3) response to outbreak, (4) equity, (5) instruction, (6) family and community engagement, (7) mental, social and emotional health, and (8) staffing and personnel.
Question: When will I know if students will be back in person or continue with distance learning?
We are planning to provide a hybrid learning model with a mixture of online and in person instruction. This plan remains tentative as we continue to monitor conditions and listen to feedback. A final decision will be made by August 15, 2020.
Question: Where can I access the initial reopening plan draft?
Detailed Reopening Plan for Assessment & Evaluation 7/8/20 Draft (18 pages) (PDF)
We will be updating this plan based on feedback from stakeholders like you and as additional guidance is released. Our next scheduled update will be posted on August 3, 2020, and we will ask for additional feedback. Our final update will be available on August 15, 2020.
Question: How will you keep students and staff safe? Will the adults and students be required to wear masks?
Health and Safety are our priority.
- All staff will be provided with and required to wear face coverings and/or face shields.
- Students will be strongly encouraged to wear masks, except when medically not appropriate. Masks will be provided.
- All students will be required to wash hands or use hand sanitizer before entering the instructional spaces and when making transitions to other instructional spaces.
- Staff will clean all touch-point surfaces before school and on a schedule multiple times throughout the day.
- Physical distancing (6 feet or more) will be maintained to the greatest extent possible.
Question: What is the process if a student or staff member becomes sick with COVID-19? How will I be informed?
Our program works closely with MESD School Health Services (SHS) to respond to all communicable disease cases. School staff will contact Multnomah County Corrections Health Department and the SHS Nurse Consultant who will collaboratively determine the extent of potential exposure and the needed response. The Nurse Consultant will coordinate with the local health authority as necessary. If it is determined that exposure was possible, communication will be sent to the appropriate school community members.
Question: What if a student becomes sick at home? How do we communicate with the school?
A&E is located inside of the Donald E. Long complex and only serves students residing at the Donald E. Long complex; therefore, the A&E facility staff will directly communicate with our school staff in the event that a student becomes sick. The A&E Program staff will follow their site procedures regarding monitoring and quarantining.
Question: Will students be penalized for not attending school in person?
No. We will work with the facility, families, care providers and students to develop plans to provide remote learning options on an as-needed basis.
Question: What if I do not feel comfortable with my student attending a school site? Can I have online distance learning full-time as an option?
All instruction is provided inside of the Donald E. Long complex. Depending on student and facility needs, we will provide a distance learning option. Please contact Christine Otto, A&E Program Principal, at 503-257-1759 or cotto@mesd.k12.or.us to discuss options.
Question: Will you be able to meet the individualized needs of students with IEPs?
Yes. Our special education team will work with families and students and the student’s IEP team to ensure that the student is provided with FAPE in the least restrictive environment possible, in accordance with the student’s IEP.
Question: Will there be opportunities for parents and guardians to learn how to navigate the devices for home learning? When will those take place?
Yes. We will be hosting multiple sessions beginning in late August. We will communicate with families about those sessions through the MESD website.
Question: I have additional questions about plans for reopening schools, who do I contact?
Christine Otto, Principal
Phone: 503-257-1759
Email: cotto@mesd.k12.or.us
Reopening Plan Timeline
Assessment & Evaluation
Planning Process and Timeline for proposed re-opening Fall 2020
Plan Priorities
- Student success and safety
- Staff safety and support
- Community confidence
Guiding Principles
- Compliance with Ready Schools, Safe Learners
- Program-level planning, agency-level support
- Guidance will change and virus information / conditions will evolve
- Emphasize equity and prioritize those experiencing the greatest disparity during 19-20 closure
- Flexibility in service model in response to pandemic conditions
- Intentional gathering and integration of stakeholder feedback
- Integration with MESD Strategic Plan priorities
Timeline
- Reopening guidance training
- June 30 - Presentation of reopening plan process to MESD board
- Draft developed at program level, by teams to include (at a minimum):
• Program admin
• Licensed staff
• Classified staff
• School nurse - July 13 - Release draft reopening plans for schools / programs
- July 9 - July 30 - Intentional stakeholder engagement supported by MESD Strategic Engagement
• Staff survey and feedback
• Parent / community survey and feedback - August 3 - Release of updated MESD reopening plan
- August 2 - August 9 - Second round of stakeholder input
- August 15 - Release to community and submission to ODE of MESD 2020-2021 Reopening Plan
- Ongoing - Response / revision to changing conditions
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